Come and get involved Trading Terms and Conditions

1. Definitions:  For the purpose of these Terms and Conditions the term:

Organiser: Gloucester Civic Trust Limited

Stall Holder/Trader:  any person or trader who applies for and is granted space or a stall at The Folk of Gloucester

Space: the pitch allocated to the Trader for the period of the event

Premises:  The Folk of Gloucester, 99-103 Westgate Street, Gloucester, Gl1 2PG

2. In consideration of the Stall Holder paying the Licence Fee the Organiser grants to the Stall Holder the right to use the Allocated Stall to sell goods and services as described in this Application Form during the hours of trading subject to the following conditions:

3. Attendance by the trader at any event implies that the trader has read and accepted the terms and conditions as set out below.

4. The Stall Holder must comply with all health and safety and fire legislation in force at the time of the market and relating to the activity of the Stall Holder along with any requirements and guidelines of Gloucester Civic Trust Ltd which will be notified in writing by the Organiser.

5. The Stall Holder must take every possible step to secure public safety and report full details of any accidents involving personal injury or damage to property in writing to the Organiser as soon as practicable.

6. The Stall Holder shall have in place insurance against third party and public liability risks in the sum of not less than £5 million unlimited in number in a reputable insurance office and such insurance shall include an indemnity to principle clause.  The Stall Holder must produce a copy of a current certificate of such insurance for inspection as an attachment to this Application Form.

7. The Stall Holder must obtain all licences, permissions, etc. required relevant to the Stall Holder’s activity.  In respect of Stall Holders offering food or drink to the public, to comply with the relevant sections of all statutory requirements including without limitation the Food Safety Act 1990 (amended), General Food Regulations 2004, the Food Hygiene Regulations 2006, the Food Information Regulations 2014 and to be registered as a food business with the relevant local authority.

8. The Stall Holder shall ensure that the Stall is opened to the public and staffed during the hours of trading notified separately in writing.

9. The Stall Holder must observe all Acts of Parliament and all regulations and byelaws of the local authority and other official bodies relating to the sale of goods and trading.

10. The Stall Holder shall be solely responsible for the safety and security of all property of its visitors, agents or servants, on and about the event.

11. The Stall Holder shall keep the Allocated Stall in a clean and tidy condition and remove all rubbish debris waste and equipment from the venue upon expiry of the hours of trading.

12. The Stall Holder shall be responsible at all times for the safety and security of any items belonging to the Stall Holder  and brought into the venue and the Organisers will not in any circumstances be liable for any loss or damage to any such items howsoever arising.

13. The Stall Holder grants the Organisers the right to remove and dispose of any goods or articles remaining in the market area after expiry of the hours of trading and to deduct from any proceeds of sale the costs of removal and disposal.

14. The Stall Holder shall remain responsible throughout the period of their use for any furniture or equipment provided by the Organisers.   Furniture or equipment must not be removed from the premises.

15. The Stall Holder must not do or permit to be done anything which may be an annoyance or nuisance to the public, other Stall Holders or occupiers of neighbouring properties, or which may be detrimental to the efficient operation of the event.

16. The Stall Holder shall not store or bring into the venue any flammable combustible or objectionable substance or liquid.

17. The Stall Holder shall be fully responsible for all damage done to the allocated stall or other property of the Organisers or the venue which may occur or arise during the Stall holder’s occupation and use of the Allocated Stall by whoever caused.

18. The Stall Holder shall indemnify the Organisers against all claims and demands for injury loss or damage to persons or property howsoever arising out of or in connection with the Stall Holder’s occupation and use of the allocated Stall.

19. Access to the site will be as agreed between the Organisers and the Stall Holder

20. The Stall Holder shall pay to Gloucester Civic Trust Limited a deposit of 50% of the Stall Fee upon booking, with the agreed balance in cleared funds by not later than 7 days prior to the event.

21. The Organisers shall allow the Stall Holder to have a right of access by vehicle to the premises to load and unload at specified times

22. The Stall Fee will not be refunded should the Stall Holder fail to attend the market or wish to cancel attendance, for whatever reason, prior to the event.

23. The Stall Holder must set up any equipment strictly in accordance with an agreed position designated by the venue duty manager.

24. The Organisers may cancel an event due to any concerns of health and safety or other unforeseen circumstances up to the start time of the event. In this instance Gloucester Civic Trust Limited will refund the cost of the stall.